Following our recent product update series, our team hosted an exclusive session on July 16. Led by Ms. Rachel Ann Garcia, our Project Manager and Business Application Consultant, this 2-hour webinar focused entirely on the game-changing enhancements hitting Finance and Time & Expense Management in the Acumatica 2026 R1 release.
This major update introduces robust automation features built to reduce manual accounting errors, tighten vendor prepayments, and drastically improve project team tracking.
If you missed the live presentation, here is your comprehensive summary of the key features covered.
Next-Level Financial Management
Schedule Depreciation Method Changes by Period
Fixed asset management just became significantly more flexible. Instead of complex, manual recalculations when changing an asset’s lifecycle rules, users can now schedule depreciation method changes directly by accounting period. The system handles the calculation adjustments automatically, protecting financial reporting accuracy.
Streamlining AP Prepayments (3 Key Updates)
Accounts Payable received major workflow updates in 2026 R1, specifically regarding how businesses handle vendor prepayments:
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Prepaying Invoices in Accounts Payable: A modernized process allows users to log and track advanced payments to vendors seamlessly.
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Prepayment Invoices from Purchase Orders: You can now generate prepayment invoices directly from a Purchase Order in a single click, automatically tying the payment back to the final AP bill when it arrives.
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AP Balance Reports with Prepayment Integration: To give controllers an honest look at cash flow, aging and balance reports now directly include AP Prepayment Invoices so you aren’t guessing your true open liabilities.
Time & Expense: Empowering Project Teams
Employee Utilization Visibility
For project managers, tracking billable vs. non-billable hours is vital to keeping projects under budget. 2026 R1 introduces the Employee Utilization Report, which overlays calendar availability, holidays, and logged timecards to give leadership a transparent, out-of-the-box look at team productivity and resource allocation.
Flexible Time Card Periods
Payroll cycles aren’t one-size-fits-all. Acumatica now supports highly customizable, flexible timecard configurations. Companies can align time recording structures seamlessly with weekly, bi-weekly, semi-monthly, or monthly payroll settings on a per-employee basis.
Mobile Time Tracking for Project Tasks
Field crews and consultants can ditch the paperwork. The Acumatica mobile app has been upgraded to allow workers to clock in directly against specific project tasks on the move. Labor records flow smoothly from field reports right into core project timecards, eliminating manual entry delays.
Ready to Upgrade Your Back-Office Efficiency?
The financial and workforce tracking updates in Acumatica 2026 R1 are engineered to maximize visibility while taking the heavy lifting off your accounting desk.
Whether you need access to the webinar recording, consulting training from our Business Application team, or a strategic overview of the 2026 R1 upgrade path, we are here to help!
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